TCBC Board Meeting Minutes

December 3, 2013

Held at: Roseville Library Board Room

Recorder: Gina McCrone

Board members present: Diane Ziemer, Michele Brougher, Gina McCrone, George Hagemann, Fran Rabe, Patt Saleen, Pete May, Paul Frenz, Gary Stang

Also present: Steve Scott, Roger Fickbohm, Pete Hawkins, Doug Nelson, Rob Welsh, Ed Hassler

New Board Photo was taken by Steve Scott

Approval of October 1, 2013 board minutes  and Approval of November 5,2013 board minutes: George Hagemann made a motion to accept the October and November minutes, Paul Frenz seconded the motion and the motion was unanimously approved with changes approved as corrected in the November minutes.

Annual Meeting minutes will be presented from Gina Sapia at the January 2014 board meeting.

Treasurer Report-Roger Fickbohm

Roger went over the November cash disbursements, income statements by class, balance sheet and accounts receivables. Roger discussed his concerns about the cost of Blue Pay and other options for ACH(automatic clearing house). Michele Brougher will talk with Lisa Austin (sponsorship committee) regarding blue pay with vendors and advertisements.

Roger noted that he will be out of town mid-Feb thru mid-May. Roger will contact Tom Brix to help cover during his absence.

Don Hopkins to take over PO Box deposits and duties.

Donation for Parks and Trails-Diane Ziemer

TCBC already donated $400 this year and now Parks and Trails is asking for further donations. Paul Frenz motioned to pass on any further donations for this year. Michele Brougher seconded. The motion was unanimously approved.

TCBC Documents and Records Policy-Paul Frenz

Paul will add Ride sheets to be kept for 1 calendar year under Retention of Documents. Otherwise proposal will stand as is.

Paul motioned to approve after his corrections. Michele Brougher seconded. Motion was unanimously approved.

Request for Documents-Paul Frenz will revise and send via email. Additional changes to the record were approved by the board.

Member Only Rides-Pete Hawkins and Paul Frenz

A fee(no set amount but will be decided by TCBC) was approved by Specialty Insurance for non-members, 1st ride only and non special event rides(club rides).

TCBC insurance due February 2014. A committee was formed to discuss future fee and other ideas. Paul Frenz will set up future meeting date. Committee-Paul Frenz, Pete Hawkins, Michele Brougher, Fran Rabe.

Randonneurs as an independent club-Michele Brougher, and guests Rob Welsh, Ed Hassler

Michele Brougher discussed why they should be an independent club from TCBC. Rob Wesch and Ed Hassler discussed why they should be part of TCBC. TCBC and the Randonneur committee will meet to discuss. Committee includes Patt Seleen, Paul Frenz, Rob Welsh, Pete, Michele Brougher and Fran Rabe.

Michele officially resigned from this committee as of today.

George Hagemann motioned to table this discussion until the committee meets.

Banquet 2014-Gina McCrone

Committee meeting scheduled at Panera’s. Diane Ziemer to lead.

Review/Adopt the Committee Organization and Assignments-Diane Ziemer

Each board member is assigned to multiple committee’s as a lead person. The committee will report progress to the appointed board member then report to the board at each monthly meeting. Please review Diane Ziemers handout.

Adopt 2014 Ride Year Vision and Strategy-Diane Ziemer, Gina McCrone, Michele Brougher

  1. address declining membership
  2. brand TCBC
  3. balance budget for 2015
  4. upgrade technology
  5. organize the club better with central data storage for all documents
  6. establish a capital/working fund for IT and other large projects.

Diane made a motion to adjourn the meeting at 9 PM. Gina seconded the motion and it was unanimously approved by the board.