Meeting Minutes for TCBC Board Meeting

11-12-18

Life Link III Board Room

Roll Call/Meeting Minutes/Election of Officers

Board Members Present: Shelby Miller, Ann Harris, Edward Eroe, Bob Fix, Mike Kubes, Kasey Kramer, George Blank, Fran Rabe, and Dick Stardig.

Board Members Not Present: Roger Fickbohm.

Non-Board Members Present: Steve Scott, Doug Nelson, Pete Hawkins.

The meeting was called to order at 6: 30pm.

An election for board officer positions was held. For the next year the club president is Shelby Miller, the vice-president is Mike Kubes, and the secretary is Kasey Kramer.

The meeting minutes from October were reviewed. There was one wording correction to be made, and one spelling correction to be made. A motion was made by Bob to accept the corrected minutes, and it was seconded by Mike. The motion passed with no opposition.

Reports/Committees

Ride Stats

Bob told the board that ride leaders have almost all the rides entered for the year. Mileage was down from last year. Looking at members who only did 1 ride, and then never rode again with the club. Bob is breaking the data down by month, ride category, time of day, etc… He may get some data that could help the club see where improvements could be made. Bob will have more data breakdowns next month. The price for ride stats will be the same as last year. Changes proposed for this year include more integration with Ride With GPS and giving ride leaders the ability to edit rides in ride stats.

Technology

Edward stated that the Ride with GPS account has been renewed. Jim found some issues with the website and forum, and it is being worked on. All documents updated on the website, and website is secure.

Volunteer

Mike sent a list to Shelby of people who expressed interest in volunteering who have a background in finance.

Safety

Nothing to report at this time.

Newsletter

Doug told everyone the November/December issue is out. It was cut down to 12 pages for this edition. Doug asked for any articles people might have for the next edition. Pete H suggested looking for safety articles from other publications/sources we could re-print. Steve suggested putting something in the e-news asking for members to recommend some articles.

Treasurer’s Report/Audit Recommendations

Roger was not at the board meeting. Financials were just reviewed last night at the Annual Meeting. The board reviewed the audit recommendations from Jake G.

Annual Meeting

So far, all feedback from the meeting is good, members were happy with the meeting. Questions were raised about combining the Annual Meeting and the Award’s Banquet. It could save on rental facilities and food costs if they were combined. However, it would be difficult to combine the meetings. The club bylaws would have to be changed or the club would have to change the fiscal year period. It is something for the board to discuss next year if desired.

New Business

Treasurer’s Position

Roger is planning on leaving his position as Treasurer, so the club will be looking for someone to take over. It was announced at the annual meeting, and it could also go on the forum or e-news. It would be helpful to have Roger answer questions about the position and the time commitment. It may also be helpful to get the finance committee’s opinion as well.

Ride Leader/VIP Gift

It was suggested to go back to gift cards. Mike and Bob will start working on the list of those eligible to receive a gift. A motion was made by Mike to give gift cards, and it was seconded by Bob. No opposition, the motion passed. It was decided to only give out gift cards from the Titanium sponsors, if the sponsorship committee is ok with doing so.

Bikes for Africa

Mike received an email from a ride leader who would like the club to sponsor a program which sends bikes to Africa. Pete H stated that our charitable contributions are typically for local, and not for profit clubs. Mike will let the ride leader know this program does not fit with our mission.

Bob made a motion to adjourn the meeting, and it was seconded by Mike. The meeting was adjourned at 8:45pm.

Meeting minutes recorded by Kasey Kramer