Meeting Minutes from TCBC Board Meeting

10-8-18

Life Link III Board Room

Roll Call/Review of Minutes

Board Members Present: Shelby Miller, Fran Rabe, Edward Eroe, Roger Fickbohm, Bob Fix, Kasey Kramer, George Blank, Mike Kubes, and Ann Harris.

Non-Members Present: Steve Scott, Jim Pederson, Kate Kovar, Doug Nelson, and Pete Hawkins.

The meeting was called to order at 6:40pm

The meeting minutes from September were reviewed. There was one correction to be made. A motion was made by Mike to accept the corrected minutes, and it was seconded by Fran. The motion passed with no opposition.

Ride Stats

Bob reached out to Michele regarding next years contract/pricing, and also asked about IOS issues. It turns out this is really more of an issue with Joomla, and hopefully there will be an update to Joomla soon. Mileage is down from past years according to Ride Stats. From May to September the number of people doing rides is consistent with other years. The big difference was early in the ride season.

Technology

Edward told the board a Ride With GPS update is in the budget. TCBC documents are on the website. The committee is possibly looking at doing a survey on how members are doing with the ride calendar and Ride Stats. One would go to ride leaders, one would go to riders/general membership.

Volunteer/Jersey

Mike stated there was a good turn out for the St Paul Classic. Mike has also put something on the forum looking for volunteers for Free Bikes 4 Kids. Steve sent a quote for a new flag to Shelby.

As for Jerseys, 131 men’s jerseys, 66 women’s, 28 caps, 8 vests, 10 jackets, 13 fleece, 20 arm warmers, 10 long sleeve jerseys, and 45 pair socks have been sold. There is no list yet from Borah on who used their discount code. Borah is also OK with selling the jersey next year if the club desires. Mike will contact Borah again about getting socks on the store again.

Safety

George told the board there was one accident. It was on a “C” ride. There was a sharp left turn that a rider overshot.

Newsletter

Doug is working on the November/December edition now. Board member bios for those up for reelection are going in the next edition. Doug will need someone to write up an article about the business meeting and put something in the E-news as well.

Treasurer’s Report

Roger reviewed account balances with the board. All invoices have been paid. The IRS notified the club about the late penalty, it has been waived. There is some confusion regarding some returned items from the Watermelon Ride. Laurie Holm was overpaid. Bluepay has been replaced by a system called CardPointe. The new system does not collect interface data, so the treasurer is unable to tell what each exact payment is for. The 2019 budget numbers have been supplied. Roger reviewed the 2019 budget with the board. The budget will carry a negative number, around 4,000 dollars. In light of the 7,000-dollar excess revenue in 2018, the board feels a negative budget for this year is not an issue. A motion was made by Bob to approve the 2019 budget, and it was seconded by George.

2018 Contributions

Shelby distributed checks and cards for board members to send out to the charitable contribution’s recipients.

Halloween Ride

Ann is working on coordinating with Kozy’s pub and working with Erik’s and their managers. Mike has ridden the short course and will ride the long course soon.

Annual Meeting

Shelby reviewed plans for the upcoming Annual Meeting with the board. He reviewed who will speak at the meeting and what they are responsible for.

A motion was made by Bob to adjourn the meeting, and it was seconded by Mike. The meeting was adjourned at 8:45pm.

Meeting minutes recorded by Kasey Kramer