Meeting Minutes for TCBC Board Meeting

10-12-2020

Virtual Meeting

 

Roll Call/Meeting Minutes

Board Members Present: Bob Fix, Shelby Miller, Roger Fickbohm, Kasey Kramer, George Blank, Dick Stardig, Craig Larson, John Benda, Ann Harris, and Mike Kubes.

Non-Board Members Present: Pete Hawkins, Jim Pederson, Kate Kovar, and Doug Nelson.

The meeting was called to order at 6:30pm. The meeting minutes from September were reviewed. There were 2 wording corrections to be made. A motion was made by Bob to accept the amended meeting minutes, and it was seconded by Mike. There was no opposition, the motion passed.

Ride Stats

Bob stated ride stats has moved into a development stage with Michele. Some items being worked on are related to solo rides and self-reporting. The tech committee has done some work with the club’s new Zoom account, testing different features. Several of these features can and should be used during the annual meeting/awards banquet. These features give the option for voting during the meeting. It is also possible to record the meeting if needed.

Membership

Bob gave a brief membership update. The renewal rate was approx. 80% for the month.

Volunteer

Mike stated there is not much to report for the volunteer committee.

Safety

There were no accidents to report.

Newsletter

Doug stated there is not much content for the next issue so far. Doug needs information about the upcoming annual meeting/banquet for the newsletter. A question was asked about what time to start the meeting and how long “happy hour” should be? The meeting will start at 7:00pm, length of happy hour will be decided after playing with the functionality of Zoom and the chat rooms.

Treasurer’s Report

Roger reviewed account balances with the board. There is one uncashed check. Revenue is down, the bank balance is down, newsletter revenue is down, but expenses are down too. Roger stated the annual charitable trust filing is due in December. Discussion was held regarding charitable contributions; which organization will replace Cycles for Change? It was suggested to cut back contributions to 50% of what was given last year. After discussion, a motion was made by John to drop Cycles for Change and give 100 dollars each to Full Cycle Bike Shop, Express Bike Shop, and Recovery Cycle and drop other contributions to 50% of last years contributions. This was seconded by Bob. There was one opposition. The motion passed.

Storage Locker

Mike took the kitchen utensils and paper products and donated them. Some shelves and storage bins are left. Mike thinks the club can go to a storage unit half the size of what is currently being used.

Halloween Solo Ride

Mike stated the longer route is currently in limbo as the fairgrounds might be closed. There is a detour available if fairgrounds will not be open.

Group Riding

It was decided not to open the club to group riding at this time.

Sweatshirt

Ann told the board another store will be opened again soon for ordering sweatshirts.

Diversity Statement

The route detailing local black history will go back up on the calendar again.

Ride Leader Training

 Pete H stated that new ride leader training will be put off until spring due to COVID-19. Options for virtual training can be explored if they are needed.

New Member Coordinator

One person has expressed interest in the position. Ann will reach out to Garry G and get a description on what his job/position entails for new potential candidates.

Volunteer of the Year Award

Shelby will send out emails soliciting nominations.

A motion was made by Bob to adjourn the meeting, it was seconded by Mike. There was no opposition, the motion passed. The meeting was adjourned at 8:53pm.

Meeting minutes recorded by Kasey Kramer.