Meeting Minutes for TCBC Board Meeting

10-3-17

Life Link III Board Room

Board Members Present: Fran Rabe, Edward Eroe, Kasey Kramer, Mike Kubes, George Blank, Shelby Miller, Bob Fix, Pete May.

Board Members Not Present: Diane Ziemer, Roger Fickbohm.

Non-Board Members Present: Ann Harris, Steve Scott, Jim Pederson, Doug Nelson, Pete Hawkins.

The meeting was called to order at 6:30pm.

The meeting minutes from September were reviewed. There were two spelling corrections to be made. A motion was made by Bob to accept the corrected minutes, and it was seconded by Pete. No opposition, the motion passed.

Volunteer Report

Mike told the board there was not much to report from volunteer at this time.

Technology Committee

Edward stated that the technology committee has not had their meeting yet, but they are getting back into the swing of things.

Ride Stats

Bob told the board that things look good so far, only 6 rides not reconciled for the year. Bob will be having a meeting with Michele in the near future to discuss the calendar situation. Michele may have a fix for the Helios calendar, which is going away.

Safety Committee

George spoke in regards to recent accidents in the club. There have been 6 accidents in the past 2 months. A question was raised regarding hand signals and which are correct? It was suggested at the ride leader forum to discuss this and standardize. It was also suggested to bring the extra safety handbooks to the annual meeting. George will be putting together a group to look at the proper signals.

Mugs for Sale

Jim brought 2 of the new mugs to show the board. We ordered 72 mugs, 24 will be for sponsors, 4 arrived broken. Do we want to sell the rest? How? Where? How much? It was decided to sell them in person at the business meeting and the awards banquet. We can put the rest of the mugs for sale on the website, but then we will need to deal with shipping costs. It was decided to sell each mug for 7 dollars.

Business Meeting

Fran displayed a draft slideshow for the business meeting, and assigned duties and speaking topics to various board members for the meeting.

Gift Items etc

Pete H showed off his collection of past TCBC jerseys, which we will try to incorporate as visual aids for either the business meeting or the awards banquet. Fran told the board that we will need to start figuring out ride leader gifts and 2018 25^th anniversary promotion items starting in November. Mike asked for volunteers again for the 25^th anniversary jersey committee.

Ride Leader of the Year

Fran asked if the board wanted to do a “Ride Leader of the Year” award. The club used to have an award, and it was voted on by members. However, the club has not had one since 2012. It was decided not to have a ride leader of the year award, instead we will continue to focus on new ride leaders, and who lead the most rides of the new ride leaders each year.

Night Rides

The board received an email from a ride leader regarding a request to make changes to the night rides rules. Pete H gave a briefing to the board on why night ride rules are what they currently are, and what could safely be changed. The board decided to have a group look at the request and come up with a proposal for the board. We may need to completely re-do the night ride key. Pete H will put together a group, and Bob will head the group up.

Newsletter

Doug sent out requests to people for newsletter submissions.

Pete M asked if the club was still using the Yahoo accounts?

Bob told the board that there is discussion of moving the website off IP House.
Instead looking at using Siteground as a hosting site. This would lead to cost savings for the club. The move will probably happen during the winter sometime. The club address would not change, and there will probably be no downtime. There were no objections to this move.

Pete H stated the board should probably start looking for someone to make a video of the ride leader forum in 2018. This can be very expensive. Pete would like to put out a plea for volunteers to do this at the business meeting.

Upcoming events:

Finance Commiittee meeting: 10-19-17

Halloween Ride: 10-29-17

A motion was made to adjourn the meeting by Bob, and it was seconded by Mike. The meeting was adjourned at 8:58 pm

Minutes recorded by Kasey Kramer