Meeting Minutes for TCBC Board Meeting

11-18-19

M Health Fairview Hiawatha Clinic Board Room

 

Board Members Present: Shelby Miller, Ann Harris, George Blank, Dick Stardig, Mike Kubes, Kasey Kramer, Craig Larson, John Benda, and Bob Fix.

Non-Board Members Present: Doug Nelson and Pete Hawkins.

The meeting was called to order at 6:30pm.

Election of Officers

A closed session was held to elect the officers for 2020. Shelby Miller will be president, Mike Kubes will be vice president, and Kasey Kramer will be secretary.

Meeting Minutes

The minutes from last month were reviewed. There was one missing word, and one section that required a wording change. A motion was made by Mike to approve the amended minutes, and it was seconded by Dick. The motion passed with no opposition.

Ride Stats

Bob gave a recap of ride stats to the board. Michele is in the middle of an update; she is adding the ability to look at past year rides. She is also adding the ability to add pages to ride stats so training materials and information could be posted to ride stats.

Technology Committee

Bob stated the committee is on track for the website migration planned for January 1st. They are waiting on Steve Scott for some artwork.

Volunteer

Mike informed the board that no one stepped up to take over the swap meet. There is a possible interested candidate for 2021. It was suggested to put something on the home page to alert people that there will be no swap meet unless someone takes it over.

Safety

George stated there were 4 accidents in October, with one resulting in broken bones. One accident was due to wet roads, one involved a rider hitting a pothole, one bike on bike accident, and one mountain bike accident where a rider fell on a trail.

 

 

 

Membership

Bob told the board that Fran had been working with Mark Thornsjo on a member exit survey. The club is also looking at the possibility of sending a survey to expired members who continue to ride with the club but don’t renew. Bob will reach out to Mark and see the status of the survey.

Newsletter

The current issue is out and included a re-print of 4 old articles. There was no feed back at the annual meeting about the reduction of the number of newsletters. The deadline for the next issue is December 2nd. It was suggested to make safety the overall theme for the newsletter in 2020.

Treasurers Report

Shelby presented slides of financial data sent by Roger. Much of this information was presented by George at the annual meeting.

Annual Meeting Debrief

So far it has been all good comments about the combined annual meeting and awards banquet. There was discussion about how to shorten the program or hand out prizes quicker. It was suggested to send out a survey about the meeting and ask for input about food, location, etc.

Ride Leader Conduct Committee

The committee met and conducted interviews and inquired into a recent issue. The board agreed on a course of action to be taken. A motion was made by Bob to accept the committee’s recommendation and it was seconded by Mike. The motion passed.

Watermelon Ride

A discussion was held on whether or not to continue the ride next year. Mike is willing to chair the committee but needs more volunteers. The ride is great exposure for the club. It was decided to reserve the facility now, and table discussion about whether to keep the ride or not to later meetings.

Meeting Venue Going Forward

Shelby asked if the new meeting venue should be used again. It was decided to keep using the Hiawatha clinic. Board meeting will be 2nd Monday of each month, with the start time moved up to 6pm.

Meetup and Facebook

Val is no longer involved with the Meetup and Facebook pages for the club. At this time Mike Beadles will be taking over the Facebook page. Val will help facilitate the hand off of the Meetup group. Money has already been budgeted.

A motion was made by Bob to adjourn the meeting, and it was seconded by Mike. The meeting was adjourned at 9:06pm.

Meeting minutes recorded by Kasey Kramer