Minutes March 2022

Meeting Minutes for TCBC

March 14, 2022

Virtual Meeting

Roll Call/Meeting Minutes

Board Members present: Dick Stardig, Ann Harris, Jean Hurlbert, Pat Diedrich, John Benda, Craig Larson, Rita Rowe, John Rogers, Jean Bentley; absent Roger Fickbohm

Non-Board Members Present: Pete Hawkins, Doug Nelson, Steve Scott, Jeff Johnson, Kate Kovar, Jim Pederson, Carol Fitzgerald, Patt Seleen, Edward Eroe, Lyle Koehler.

The meeting was called to order by Dick Stardig at 6:30 pm.

The meeting minutes from February 7, 2022 were reviewed. A motion was made by Craig Larson to accept the meeting minutes with one change and seconded by Rita Rowe. There was no opposition, the motion passed.

Reports and Committees

Ebike Policy Committee – Reported by Committee Leader, Pete Hawkins

There was a question asked regarding prohibiting Class 2 EBikes. The insurance company is not asking us to prohibit Class 2 EBikes just that there would be no coverage for Class 2 EBikes. Prohibiting them would require leaders to police policy; there are several members who have Class 2 EBikes. Definitions at this time are not clear. E.g., no pedals throttle only, pedals and throttle assist, kits to change to class. DNR trails allow Class 1 and Class 2 limited to 20 mph – (Class 3 not allowed). Policy puts responsibility on the rider and leaders to make suggestions. Jeff Johnson reviewed LAB video and LAB is going to keep trying to get insurance on Class 2 EBikes– another reason not to prohibit.

  • Discussed mileage if Ebike Riders are top mileage leaders – will this cause problems. We did not reconcile this issue at this time.
  • Protocol for ride leaders if non-experienced riders; should rider be asked to leave group.
  • Add sentence to briefing card to just remind that all classes are allowed but Class 2 EBikes do not have insurance coverage.
  • Jeff Johnson, Committee Member, will put together article regarding policy and ride etiquette with EBikes from maintenance to ride styles.
  • Concerns from Board Member about having liability of underinsured rider on ride. Because insurance company has not indicated our increased liability as being an issue, we will take guidance from the insurance company.
  • Policy – Change wording regarding Class 2 eligibility. Class 2 is not prohibited but does not have insurance coverage.

Pat Diedrich made a motion and seconded by Craig Larson to accept the change there was no opposition and change would be made.

Bike Industry Climate Declaration – Edward Eroe

We looked at what we can do as a community thru business climate leaders. Edward suggested that the board sign on to the Bike Industry Climate Declaration. The Board had concern of a political statement being made by bike club. It was consensus of board that we are not willing to sign on to the statement initiative at this time.

Bike U

Bike U is going well. Doug Nelson presentation went well; next Bike U, Stamina Racing Collective is getting good reception; discussed Bike U on EBikes.

RideStats and Technology – Dick Stardig, reported for the Technology Committee.

There are issues regarding Neon/RideStats. Discussion has been tabled on the consideration of moving membership Neon System to RideStat system. Michele has been pulled away from project building system for her FL client with security issues. We have received API Code Key but nothing has been done with it. Once we see how this system works for the larger client, we will review options again.

An issue that came up is that ride leader on template is not easy to remove. Michele is aware of this and is working on this.

Mike Beadles is helping out on the website. Ride with GPS – contacted Bob Fix about a contest in April to encourage members to sign up as active Ride with GPS Members. This allows members to get turn by turn instructions on phone. Club is going to make this opportunity available.

Committee is looking at Meetup Group interest for dual posts in Meetup and TCBC. Meetup could send emails to Meetup Group Members when new rides are offered.

Volunteer Committee –

Free Bike4Kidz doing one additional session this month. June 18, 2022 is Ironman and they are looking for volunteers. John Benda will reach out to Shelby. Bike swap seems to have all the volunteers needed.

Membership Committee- Jean Hurlbert reported on the membership report provided.

Received new membership report directly Membership Committee – specifically Mary Derks. She is going to send this monthly 1st Monday of month. Board would like emailed with agenda and other meeting materials.

Safety Committee – Jean Bentley reported for Safety Committee

There were no accidents to report.  

Newsletter – Doug Nelson reported on Newsletter

He has received articles for the next Newsletter. Steve Scott also did not need anything.

Treasurer Report – Roger was not present but board reviewed financial report sent.

  • Reviewed Operating/Savings/Investment and Bank Balances as of February 28, 2022.
  • Reviewed February 28, 2022 Balance Sheet and Profit and Loss and transactions.
  • Received the $200 deposit back from the VFW Swap Meet Location that cancelled and relocated to White Bear Lake.
  • Pat discussed using a bank debit card for recurring charges. The finance committee has put controls in place for the debit card use. Jean Bentley made a motion to approve the use of a debit card as discussed and Craig Larson seconded the motion. There was no opposition and motion passed.

Equity Committee – John Benda reported for the Equity Committee

The Equity is continuing planning for the BikeU Equity in Cycling, they are working on some bike rodeo options, Open Streets and other summer events.

Old/Follow-up Business

Ride Leader Training/Forum Updates

An update email will be sent to leaders for April 14 Ride Leader Forum – the email will contain link Forum. Board Members may be asked by Patt and Pete to do some presenting.

The Ride Leader Training first session went very well. The time was longer than anticipated so the second session to be held in March, the time will be extended. The March session is currently full.

Strategic Planning Meeting

The Board decided to try to meet for a happy hour to further get to know one another and discuss options for strategic planning. Date has not been set at this time for this.

Annual Business Meeting/Recognition Banquet/VIP Picnic

Board is working on Date, Location and Cost. Ann Harris is looking into availability of Town and Country.

The VIP Picnic is being tabled until the April Meeting.

Twin Cities Marathon Expo

Had further discussion of having a TCBC booth at the Twin Cities Marathon Expo. Reviewed those dates are September 30th and October 1st and held at Xcel Center in St. Paul. Cost is $1,125 for 10×10 Booth and $1,500 for corner booth. Had discussion about cost and intent to try to track the membership that we get from this event. John Benda made a motion to approve the board doing a 10×10 Booth at the Twin Cities Marathon Expo, seconded by Ann Harris, opposed by Craig Larson because of cost. Motion passed by majority vote. Ann Harris will secure spot.

New Business

Spring All Club Ride

Doug Nelson and Pete Hawkins are stepping down as coordinators of the Spring All Club Ride. Doug is willing to help plan and he has a lot of notes from previous years he is willing to share. Jean Bentley agreed to be coordinator and Steve Scott also said he can help. Steve is able to help make revisions of maps that were originally done by Pete May. Agreed on May 28th from the Hugo Elementary as time and location.

Midtown Cycling Group

At this time the board agreed unanimously that for Midtown Cycle Members to ride TCBC rides they would have to become TCBC members.

Board Member Nominating Committee

Per Board schedule we need to think about new Board Member Nominating Committee for October. As it turns out we do not have an open board position currently and unless something changes from now until November a committee is not needed.

Ride Leader of the Year

We had a discussion about bringing back the Ride Leader of the Year award. Doug Nelson was going to look into some history to see why this was stopped. Unless there was some significant reason it was stopped, we all agreed this would be good to re-start. Patt Seleen will confirm with board at April meeting so they can bring up at Ride Leader Forum.

July 4th Club Ride Event

Since we no longer have the Watermelon Ride it was suggested that perhaps we have an all-club event on July 4th. Had discussion of having a formal food plan for after event so people decide to stay (e.g., providing food as opposed to potluck). Doug Nelson will check out cost of Snail Lake, Turtle Lake and Island Lake Pavilions.

Presidents Duties Documents

Dick did Non-Profit Registrations with the Attorneys Generals Office and with the Secretary of State Office.

Dick is working on a document of “how to” for future TCBC presidents.

ENews Articles

  • Riding with GPS Club Member Drive – Dick Stardig
  • All Club Spring Ride – Jean Bentley
  • Free Bike4Kidz – John Benda
  • Bike U – John Benda
  • Ride Leader Forum – Pete Hawkins
  • Store Link – Ann Harris

Upcoming Events

Board Meeting, April 11, 2022

A motion was made Pat Diedrich to adjourn the meeting seconded by John Benda There was no opposition, the motion passed. The meeting was adjourned at 9:02PM

Meeting minutes recorded by Jean Hurlbert