Meeting Minutes for TCBC Board Meeting

12-9-19

M Health Fairview Hiawatha Clinic Board Room

Roll Call/Meeting Minutes

Board Members Present: Shelby Miller, George Blank, Bob Fix, Dick Stardig, Kasey Kramer, Ann Harris, Mike Kubes, Craig Larson, and John Benda.

Non-Board Members Present: Doug Nelson.

The meeting was called to order at 6pm. The meeting minutes from November were reviewed. There were a few spelling errors to be corrected. A motion was made by George to accept the amended minutes, and it was seconded by Dick. The motion passed with no opposition.

Reports/Committees

Ride Stats

Bob told the board that Michele did a soft update to Ride Stats over the weekend. 2019 will be archived soon, and Bob will put something on the forum about it. There will be an update to the videos about Ride Stats as well.

Technology Committee

The committee just had a meeting last Thursday where they discussed Ride Stats and the website migration. The committee is waiting on feedback from Steve Scott but is still planning on January 1st as the migration date.

Volunteer Committee

Mike has put a request for help with the swap meet on the website. There was one interested party who may want to take it over.

Safety Committee

There were no accidents to report.

Membership Committee

Bob spoke on behalf of membership. There are no membership numbers for this month. There are not a lot of renewals in the winter. The exit survey has gone out to expired members. There are 38 responses out of 257 so far. Responses were reviewed by the board. It was suggested to send the comments to Patt S and Pete H to be worked into the ride leader forum. The survey will most likely go out to expired riders again at a later date. The question was raised of what to do with the data and who to send the information to? It was suggested a committee should be formed. Bob will reach out to Mark and his group and have them reach out to membership about the survey results as well.

Newsletter

Doug said he has almost enough content for the next issue. Rob Welsh submitted an article about Randonneuring. A recap article about the Annual Meeting/Banquet will be featured as well. Bob suggested an article about the fat tire rides every Monday. Bob will reach out to those ride leaders to see if they would like to be featured.

Treasurer’s Report

Roger emailed slides to the board ahead of the meeting. There are 3 uncashed checks. Expenses for Michele have been accrued. The club received an extension related to the taxes. The taxes were prepared, and a discrepancy was found. The taxes were mailed in, and the club received a late penalty, which has been appealed.

Annual Meeting/Banquet Survey

Bob has thought up some questions for this survey but wanted to ask the board for other topics and input.

Old/Follow Up Business

Watermelon

Doug stated he has reserved the Snail Lake pavilion for next year. Mike put an article in the newsletter stating the club’s needs for food and runners and help with the committee. The club would like to use new water jugs/stands for the ride and get rid of the old jugs. The question was asked of what to do with the old jugs? It is possible the club could donate them to the Ironman ride or local school sports teams.

All Club Ride/Ironman

Doug stated all was on track for the spring All Club Ride. He also stated that the Ironman ride will be back in 2020, so the ‘Not the Ironman Ride’ will probably not happen.

Meetup Group

Bob brought up a previous discussion about making the Meetup Group ‘private’ instead of ‘public’. Bob made a motion to move the group to private. It was seconded by Mike. The motion passed with no opposition.

Bob made a motion to adjourn the meeting, and it was seconded by Mike. The meeting was adjourned at 8:25pm.

Meeting minutes recorded by Kasey Kramer.