Minutes Annual Meeting 2020

2019-2020 TCBC Annual Business Meeting Minutes

11-14-20

Virtual Meeting via Zoom

Agenda/Roll Call/Minutes

The meeting was called to order by club president Shelby Miller at 7:05pm. Shelby offered a welcome to all who attended and thanked everyone who helped with tonight’s meeting. He displayed a slide of the evening’s agenda. Club secretary Kasey Kramer displayed a slide of the current board members and a slide of the proof of notice of the meeting. She then displayed a slide of the meeting minutes from last year’s business meeting. Attendees reviewed the minutes. A motion was made by Linda Gallant to accept the meeting minutes, and it was seconded by Mary Swanstrom. There were no objections, the motion passed.

2020 Year in Review

Board member John Benda displayed a slide of the past year in review including Bike U events, board of directors’ meetings, ride leader training, solo rides, and the club’s new diversity statement. He also discussed changes coming for 2021. John then displayed a list of the club’s charitable contribution recipients for the year.

Committee Reports

Treasurer’s Report

Club Treasurer Roger Fickbohm displayed a slide of the club’s financial data. He reviewed account balances and discussed expenses and the budget. Roger stated the club’s income is down due to less dues being paid, but the expenses were down this year as well. An audit of the club’s finances was performed by Jake Gjoraas with no exceptions noted.

Sponsorship Committee

Ann Harris spoke on behalf of the sponsorship committee. She showed a slide of the committee members and spoke about what the sponsorship committee does for the club. She then showed a slide of sponsorship revenue as compared to last year. Ann gave a special thank you to sponsors and told members to use their coupons. She also told ride leaders to please use sponsors for their ride start locations. Ann then displayed a slide of the sponsors for the year.

Technology Committee

Edward Eroe spoke on behalf of the technology committee. Edward showed a slide of all the committee members. Edward discussed the committee efforts over the past year including solo rides and integrating them into ride stats, training solo ride leaders, the membership exit survey, document management, and adding a Zoom account for the club. Edwards also spoke about what the committee will be working on in 2021. This included GPX files, increasing the club’s social media, keeping the meetup presence, and the development of an app.

Membership Committee

Bob Fix spoke on behalf of membership. Bob displayed a slide of membership committee members. The club currently has 901 members. Bob stated membership has gone down due to the COVID-19 pandemic. The committee is working with Neon to change credit card processors to lower fees charged to the club. Bob told attendees that prior to the COVID-19 shutdown a survey was sent out to members who did not renew their membership. Bob discussed results of the survey. Bob also spoke on what the next year will bring including hopefully returning to group riding, expanding the club’s diversity statement, and promoting the benefits of membership.

Safety Committee

George Blank spoke on behalf of the safety committee. He thanked Paul Frenz for his help and his newspaper column. George displayed a slide of the ride briefing card, and a slide of the historical accident data from the past several years. In 2020 there were only two accidents, but both resulted in broken bones.

Volunteer Committee

Mike Kubes showed a slide of all the different volunteer teams and committees involved in the club. He also displayed a slide of the key volunteers for TCBC and thanked all who volunteered. He then told members where to find volunteer opportunities on the club website.

Election of Directors

George Blank displayed a slide of the nominees for the board of directors’ positions. The nominees are: Pat Diedrich, Jean Hurlbert, Tammy McLemore, and Dick Stardig. George asked for nominations from the floor 3 times, none were offered. There was no opposition voiced to the nominees. Congratulations to the new board of directors’ members.

Newsletter

Doug Nelson told attendees that the newsletter was reduced to 6 issues this year. With no riding it was difficult to come up with content for the newsletter.

Ride Leader Training

Pete Hawkins stated there were 2 training sessions in early 2020 that trained in 22 new ride leaders. The classes were taught by Pete Hawkins, Jeff Johnson, and Patt Seleen. Currently the club has 182 ride leaders eligible to lead in 2020. For 2021, new classes have been delayed until the club has a better idea of what things will look like.

Looking Ahead to 2021

Shelby recapped what the club is looking forward to in the next year, including a focus on safety, tech enhancements, giving back to the cycling community, and resuming group riding.

He also offered a big thank you to outgoing board members George Blank, Bob Fix, and Kasey Kramer.

Q and A

Q: When will the club re-open? A: When it is safe to do so.

Q: Will solo rides continue? A: The board will consider this going forward.

Q: Has the club considered including virtual platforms like Zwift for club mileage? A: The club has not considered this previously.

A motion was made by Bob Fix to adjourn the meeting and it was seconded by Mike Kubes. There was no opposition, the meeting was adjourned at 8:03pm.

Meeting minutes recorded by Kasey Kramer.